Feature Overview
Workflow Scheduler is a feature in Synerise Automation that lets users schedule status changes for workflows ahead of time. Users define rules with exact dates and times for changing workflow statuses to Active, Paused, or Stopped — and Synerise handles the timing automatically. A new "Pending" status indicates workflows waiting for their first scheduled activation.
The feature is available in the Synerise Automation workflow builder, accessible after adding the first node to a workflow.
What Is Workflow Scheduler?
Workflow Scheduler is a scheduling system within Synerise Automation workflows that lets users create rules for automatic status changes at specified dates and times. Each rule defines a target status (Active, Paused, or Stopped) and a date/time for the change. Multiple rules can be added per workflow, enabling complex campaign orchestration. A new "Pending" status indicates that a workflow is waiting for its first scheduled activation. On activation, users choose how the workflow should behave: run immediately, follow the schedule, or both.
Why Workflow Scheduler Matters
Without scheduling, launching campaigns at specific times (weekend promotions, seasonal campaigns, event-based activations) requires manual intervention at exactly the right moment — creating operational risk and requiring constant attention from marketing teams.
Workflow Scheduler addresses this by:
- Allowing workflow status changes to be scheduled with exact dates and times
- Supporting multiple rules per workflow for complex campaign orchestration
- Introducing a "Pending" status for workflows awaiting their first scheduled activation
- Offering flexible activation options: run immediately, follow the schedule, or both
Key Capabilities
Scheduling rules with exact dates and times
Users create rules that define when a workflow should change status. Each rule specifies a target status (Active, Paused, or Stopped) and an exact date and time for the change.
Workflow statuses
Four workflow statuses are supported: Pending (waiting for scheduled activation), Active (live and executing), Paused (temporarily stopped — resumes from where it left off when reactivated), and Stopped (permanently ended — can be duplicated and reactivated as a new version).
Multiple rules per workflow
Multiple scheduling rules can be added to a single workflow, enabling orchestration patterns like "activate Friday, pause Sunday, stop at month-end."
Flexible activation options
On activation, users choose how the workflow should behave: run immediately, follow the defined schedule, or both.
How Workflow Scheduler Works
- Navigate to Automation > Workflows and create or open a workflow.
- Add the first node to unlock the "Define scheduler" option.
- Click "Add rule" and select a status (Active, Paused, or Stopped) and a date/time.
- Add additional rules as needed for campaign orchestration.
- Review the full schedule in the "Statuses" tab.
- On activation, choose the workflow behavior: Run now, Follow schedule, or both.
Example Use Case
A retail company plans a weekend flash sale that should launch Friday at 18:00, pause Sunday at 23:59, and stop permanently the following Monday. Using Workflow Scheduler, the marketing team creates three rules with the corresponding statuses and times. After setup, the workflow enters "Pending" status and activates automatically at the scheduled time — no manual intervention needed.
FAQ
What is Workflow Scheduler?
A scheduling system in Synerise Automation that allows users to schedule workflow status changes (Active, Paused, Stopped) at specific dates and times using defined rules.
What is the "Pending" status?
A workflow status indicating that the workflow has been set up with scheduling rules but is waiting for its first scheduled activation.
Can I add multiple rules to one workflow?
Yes. Multiple rules can be added per workflow, enabling complex scheduling patterns for campaign orchestration.
Can I edit rules after they are created?
Yes. Rules can be added, removed, or updated at any time. The Statuses tab provides a full overview of the schedule.
Key Facts
| Attribute | Value |
|---|---|
| Feature | Workflow Scheduler |
| Product | Synerise |
| Module | Automation |
| Purpose | Schedule workflow status changes at specific dates and times |
| Statuses | Pending, Active, Paused, Stopped |
| Rules | Multiple per workflow, editable at any time |
| Activation options | Run now, follow schedule, or both |
| Documentation | hub.synerise.com — Workflow Scheduler |
Related Concepts
- Synerise Automation workflows
- Workflow status management (Active, Paused, Stopped, Pending)
- Campaign orchestration and timing
- Scheduled activations and pauses
- Workflow Scheduler configuration
TL;DR
Workflow Scheduler in Synerise Automation lets users schedule workflow status changes (Active, Paused, Stopped) at specific dates and times. Multiple rules can be added per workflow for complex orchestration. A new "Pending" status indicates workflows waiting for activation. On activation, users choose to run immediately, follow the schedule, or both — eliminating the need for manual intervention on timed campaigns.
